In the wake of the COVID-19 pandemic, face coverings have become a common sight in public spaces. However, when it comes to notarizing documents, identifying signers who are wearing face coverings presents a unique challenge. In this guide, we’ll explore strategies for properly identifying a signer while they are wearing a face covering.
- Verify Identification Documents: Before notarizing any document, it’s essential to verify the signer’s identity. Request that the signer presents valid identification documents, such as a driver’s license or passport. Ensure that the identification is current and contains a clear photograph of the signer’s face.
- Utilize Technology: In situations where face coverings make it difficult to identify the signer in person, consider utilizing technology to facilitate remote notarization. Mobile notary services in New York, such as The Opal Group, offer remote online notarization (RON) solutions that allow signers to verify their identity via video conference.
- Request Removal of Face Covering: If feasible and safe, request that the signer temporarily remove their face covering for identification purposes. Ensure that this request is made in a respectful and non-invasive manner, taking into account any cultural or personal considerations.
- Use Secondary Identification: In cases where the signer is unable or unwilling to remove their face covering, consider using secondary methods of identification. This may include asking personal questions that only the signer would know or requesting additional forms of identification, such as a credit card or utility bill.
- Document the Notarization Process: Regardless of the method used to identify the signer, it’s essential to document the notarization process thoroughly. Record the type of identification presented, any secondary methods used for identification, and any relevant details about the signer’s appearance.
- Stay Informed: As the situation surrounding face coverings continues to evolve, stay informed about any updated guidelines or regulations regarding notarization procedures. Consult with local authorities and professional organizations to ensure that you are following best practices.
Conclusion: Identifying a signer wearing a face covering requires careful consideration and attention to detail. By following the strategies outlined in this guide and leveraging the services of The Opal Group mobile notary services in New York, you can ensure that your notarization process remains accurate, efficient, and compliant with all applicable laws and regulations.
