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What Forms of ID Are Acceptable for a Notary?

Notaries play a crucial role in verifying the authenticity of documents and signatures, and a significant part of their responsibility involves confirming the identity of the individuals involved in a transaction. To ensure the integrity of notarized documents, notaries must carefully examine the identification presented by signers. In this blog, we’ll explore the common forms of ID that are acceptable for notary purposes, helping notaries and signers alike understand the requirements for a successful notarization.

1. Government-Issued Photo ID

One of the most widely accepted forms of identification for notary purposes is a government-issued photo ID. This includes:

  • Driver’s License: A state-issued driver’s license with a photograph is a commonly used form of identification for notary services.
  • Passport: A valid passport is an internationally recognized form of ID that’s also acceptable for notarization.
  • State ID Card: Many states offer identification cards that are similar to driver’s licenses but are specifically for individuals who don’t drive. These state ID cards are also suitable for notary purposes.

2. Military ID

Active-duty military personnel and veterans often carry military IDs. These IDs typically contain a photo and are considered a valid form of identification for notary services.

3. Government Employee ID

Employees of federal, state, or local government agencies often possess government-issued employee IDs, which usually include a photograph. These IDs can be used for notarization.

4. Permanent Resident Card (Green Card)

For individuals who are not U.S. citizens but are legal permanent residents, a Permanent Resident Card, commonly known as a Green Card, can serve as a valid form of identification for notary services.

5. Tribal ID

Some individuals, particularly those belonging to Native American tribes, may possess tribal identification cards. These can be accepted as a valid form of ID if they include a photo.

6. Consular ID

In certain cases, foreign nationals may have a consular identification card issued by their home country’s consulate. These IDs can be used for notary purposes, but it’s essential to check the specific state’s regulations regarding their acceptance.

7. Other Forms of ID

In some cases, states may accept other forms of identification, such as college or university IDs, as long as they contain a photograph and meet the state’s requirements.


The acceptable forms of identification for notary services can vary slightly from state to state. It’s crucial for notaries to be aware of and adhere to their state’s regulations regarding identification. As a signer, it’s essential to bring a valid, government-issued photo ID when seeking notarization services to ensure a smooth and successful process.

Remember that the above information provides a general overview, and specific requirements may differ depending on your location. Always consult your state’s notary regulations or a professional notary service for guidance on acceptable forms of ID in your area.

Ready to get your documents notarized? Contact The Opal Group for reliable notary services. Our experienced notaries are here to assist you. Get started today!

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Author: Vandana

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