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Understanding Notary Seals: Stamps vs. Embossers

Notary seals play a crucial role in the world of document authentication, serving as the official mark that validates the authority of a Notary. However, the terminology surrounding notary seals—specifically, stamps and embossers—can be confusing for those new to the field. In this blog post, we’ll delve into the differences between notary stamps and embossers to provide clarity and guidance for Notaries and their clients.

Notary stamps, also known as inked rubber stamps, are one of the most common types of notary seals. These stamps typically contain essential information such as the Notary’s name, commission state, commission expiration date, and sometimes the commission number. When a Notary stamps a document, the ink leaves a flat impression on the paper, clearly displaying the required information.

On the other hand, notary embossers, also referred to simply as seals, create a raised impression on the paper without using ink. These embossers work by crimping the paper, leaving a distinctive mark that is difficult to replicate. While the information on an embossed seal may be less detailed compared to a stamped seal, the raised impression provides an added layer of security and authenticity to the document.

The choice between using a notary stamp or embosser often comes down to personal preference and state regulations. Some states require Notaries to use a specific type of seal, while others offer more flexibility in the selection process. Regardless of the type of seal used, it’s essential for Notaries to follow their state’s guidelines to ensure compliance and legality.

When using a notary seal, whether it’s a stamp or embosser, it’s crucial to apply it correctly to the document. Notaries should ensure that the seal is placed in the designated area and that the impression is clear and legible. Properly executed seals help to authenticate the document and protect against fraud or tampering.

In conclusion, understanding the differences between notary seals—stamps vs. embossers—is essential for Notaries and their clients alike. By familiarizing themselves with the characteristics and functions of each type of seal, Notaries can make informed decisions when selecting the appropriate seal for their needs. Whether using a stamp or embosser, the ultimate goal remains the same: to validate the authenticity of notarized documents and uphold the integrity of the notarial process.

Author: Vandana

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