If you made an error during a notary signing, it’s important to take immediate action to correct the mistake. Here are some steps you can take to fix the error:
Determine the type of error: Not all errors are the same. Some errors may be minor, while others may be more significant. Determine the type of error you made, and the impact it will have on the document.
Notify the signer: Contact the signer and explain the situation. If possible, have them return to the signing location to correct the error. If the signer is not available, you can contact them by phone or email to explain the situation.
Correct the error: Make a note of the correction in the document’s margin or on an attached sheet of paper. Include the date, time, and a brief description of the correction. Have the signer initial the correction to indicate their agreement.
Complete a new document: If the error is significant, it may be necessary to complete a new document with the correct information. In this case, make sure to destroy the incorrect document to prevent confusion.
Notify any other parties: If the document is part of a larger transaction, such as a real estate sale, you may need to notify other parties of the error and the correction. Make sure to provide them with a copy of the corrected document.
Keep records: Keep a copy of both the incorrect and corrected documents, as well as any notes or communication related to the error. These records may be needed in the future to demonstrate that you took appropriate steps to correct the mistake.
It’s important to note that not all errors can be corrected. In some cases, it may be necessary to invalidate the document and start over. If you are unsure how to proceed, consult with your state’s notary public regulating agency or a qualified attorney.
