The I-9 Form, or the Employment Eligibility Verification Form, is a crucial document that both employers and employees must navigate during the hiring process. Here are some frequently asked questions about the I-9 Form and their answers to help you understand its importance and requirements.
1. What is the purpose of the I-9 Form? The I-9 Form is used to verify the identity and employment eligibility of individuals hired for employment in the United States. Employers are required by law to verify the identity and employment authorization of each employee they hire by completing and retaining Form I-9.
2. Who needs to complete the I-9 Form? Both employers and newly hired employees need to complete the I-9 Form. Employers must ensure that the form is completed accurately and retained for each employee hired, while employees must provide acceptable documentation to verify their identity and employment eligibility.
3. When should the I-9 Form be completed? The I-9 Form must be completed by the employee no later than the first day of employment. Employers must complete Section 2 of the form within three business days of the employee’s first day of work.
4. What documents are acceptable for Form I-9? Employees must present original, unexpired documents from the Lists of Acceptable Documents provided on the last page of the form. These documents include a combination of identity and employment authorization documents, such as a U.S. Passport, Permanent Resident Card, or driver’s license and Social Security card.
5. What happens if the I-9 Form is not completed or completed incorrectly? Failure to complete and retain the I-9 Form correctly can result in penalties for employers, including fines and potential legal consequences. For employees, failure to provide the required documentation or providing false information may result in termination of employment.
6. How long should employers retain completed I-9 Forms? Employers must retain completed I-9 Forms for each employee for the duration of their employment and for a specified period after the employee’s termination. The retention period varies depending on various factors, so it’s essential for employers to familiarize themselves with the retention requirements.
7. Can employers use electronic systems to complete and retain I-9 Forms? Yes, employers can use electronic systems to complete, sign, and store I-9 Forms, provided certain requirements are met to ensure the integrity, accuracy, and accessibility of the forms.
Navigating the I-9 Form process can be complex, but understanding the requirements and guidelines can help employers and employees ensure compliance and avoid potential pitfalls. For more information or assistance with completing the I-9 Form, contact The Opal Group Mobile & Online Notary Services.
