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Documents That Need to Be Notarized (At Closing) in New York: A Comprehensive Guide

In the intricate process of closing a real estate deal in New York, there are essential documents that require notarization to validate their authenticity and legality. This guide aims to provide clarity on which documents necessitate notarization and why this step is indispensable.

Understanding Notarization in Real Estate Transactions

Notarization is a crucial step in real estate transactions, serving as a seal of authentication provided by a notary public. Its primary purpose is to verify the identities of the parties involved in signing the documents and to confirm that they are doing so willingly and with full understanding of the contents. By adding this layer of security, notarization ensures the integrity and legality of the documents being executed.

Documents Requiring Notarization at Closing in New York

  1. Mortgage Documents: Among the most critical documents requiring notarization are those related to the mortgage, such as the mortgage deed and note. Notarizing these documents serves to formalize the terms of the loan agreement and provides legal assurance to both the lender and borrower.
  2. Deed Transfer Documents: Another set of documents that must be notarized are those pertaining to the transfer of property ownership, including the deed and various transfer tax forms. Notarization of these documents is essential for legally effecting the transfer of property rights from the seller to the buyer.
  3. Affidavits: Affidavits play a significant role in real estate transactions, particularly the affidavit of title. This document is used to verify the seller’s ownership of the property and to disclose any existing liens or encumbrances. Notarizing the affidavit adds credibility to its contents and helps mitigate the risk of fraudulent claims.
  4. Power of Attorney (POA) Documents: In cases where a party involved in the transaction cannot be physically present at the closing, they may appoint a representative through a power of attorney (POA) document. Notarization of the POA document ensures its validity and authenticity, granting the appointed individual the legal authority to act on behalf of the absent party.
  5. Closing Disclosures and Loan Estimates: Lastly, certain financial documents, such as the closing disclosure and loan estimate, may also require notarization. These documents provide detailed information about the terms and costs associated with the loan, ensuring transparency and compliance with regulatory requirements.

The Notarization Process

The process of notarization typically involves the following steps:

  • Verification of the identities of the parties involved
  • Signing of the documents in the presence of the notary
  • Completion of a notarial certificate by the notary, along with the maintenance of a record of the transaction


In conclusion, notarization plays a vital role in the closing of real estate transactions in New York, offering assurance of the legality and authenticity of the documents involved. By understanding which documents require notarization and ensuring compliance with this requirement, parties can navigate the closing process smoothly and with confidence. If you require reliable notary services for your real estate transactions, The Opal Group stands ready to assist you. Contact us today to learn more about how we can support your needs.

Author: Vandana

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